§ A316-4. Meetings.

A. 

Regular meetings. The regular meeting of the Board shall be held on the fourth Wednesday of each month at 7:30 p.m. in the Village Hall in Highland Mills, New York.

B. 

Annual meetings. The annual organizational meeting of the Board shall be the first regular meeting of the year.

C. 

Special meetings.

(1) 

Special meetings of the Board may be called by the Chairman. At least 48 hours' notice of the time, place and business of the meeting shall be given each member of the Board.

(2) 

The Chairman shall call a special meeting within 10 days of receipt of a written request from any three members of the Board, which request shall specify the matters to be considered at such special meeting.

D. 

Cancellation of meetings. Whenever there are no appeals or applications for variance or other business at a regular meeting, the Chairman may dispense with such meeting by notice to all members not less than 48 hours prior to the time set for such meeting.

E. 

Proceedings. The order of business at regular meetings shall be as follows:

(1) 

Roll call.

(2) 

Reading and approval of the minutes of the preceding meeting.

(3) 

Reading of the Board's decisions from prior meetings.

(4) 

Public hearing.

(5) 

Other business.

(6) 

Adjournment.

F. 

Executive meetings. The Board may meet in executive session to deliberate on matters before the Board. However, any official action taken by the Board shall be at a meeting open to the public. Executive meetings may be held immediately preceding the opening or following the closing of regular meetings or hearings or at such other times as may be determined by the Board.